Contacting Donors

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You can contact donors by sending them an email from the donor list in Giving or through a People list.


Emails will be sent to the primary email address, except in the case of Account settings. Accounts sends an email to every email address listed on an Organization Administrator or Billing Manager's profile.

Donor List

The quickest and most direct way to send your donors an email is through the donor list.

Go to the Donor Reports page, and set up filters for the list of people that you want to email.

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  1. Select the date range, and then filter by label or fund.

  2. Click the Email Donors button to email donors in the filtered list.

Fill out the email subject and body, and then click Send Email.

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You can view the donor's communication history and email preferences from their profile.

Lists in People App

If you have access to the People app, you can use the powerful lists feature to generate a list of donors from any number of criteria across any date range. You can even combine multiple filters and blend them with filters from other Planning Center applications.


If this is the first time you will create a list in People, see the Use Lists to Find Groups of People article for detailed instructions.

1. Switch to the People app

Use the product switcher to switch from Giving to People.If you don't have access to People, you can ask an Org Admin from your account to give you access.

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2. Create your list

On the People Lists page, click New List, and then set up filters to create a list of people that you want to email.

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3. Contact the donors in the list

Once your list has been submitted, the list will be populated with all the matching results.

Click the envelope icon, and then compose the email to send to the list.



Bulk emailing uses an integration with MailChimp.

Undelivered Emails

If someone mentions they didn't receive an email, try these things:

  • Check Planning Center People to make sure their email address isn't blocked.

  • Ask the attendee to add and to their email address book or whitelist the email address.

If neither of these help, contact support by clicking the ? in the top right corner of the app.

You can see a list of all the emails a person has received through Planning Center from the Communication tab on their profile page.

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