When donors give, they can choose a fund to specify where their money goes. Create as many funds as you need; there is no limit to the number of funds you can have.
Giving is designed to handle tax deductible donations only. Non-deductible payments, such as camp scholarships designated for a specific person, should be processed in Registrations. Funds can be created for tax deductible donations, such as a general camp scholarship fund that is not designated for a specific person.
Create or Edit a Fund
To create and edit these funds, go to the Funds tab on the Manage page.
- Create a fund by selecting Open a new fund.
- Edit a fund by selecting an existing fund.
- Choose a short but descriptive name.
- Some general ledgers have numeric codes that act as primary identifiers for funds. If you use numeric codes in your GL, add the code to easily pair Giving funds with your GL as you accomplish various bookkeeping tasks.
- Choose a color to help differentiate funds at a glance. The theme is only shown on the Admin side.
- Add a short description about what this fund will be used for. Fund descriptions are visible to donors.
- Choose the visibility of the fund to the public.
- Add this fund as an option for Text-to-Give. You can use the default fund label or add an alternative label for donors to choose when giving via text.
- Share this link to allow people to give directly to this fund.
Select Create new fund to add the fund to your list.
- If you add Fund to the name, your donors will read General Fund Fund when they give online.
- Don't add dates to annual funds. Instead, open and close a fund that will be used seasonally.
- If you have multiple campuses, include the name of the campus in the name.
The Funds tab is made up of three different sections: Default Fund, Open Funds, and Closed Funds.
1. Default Fund
The Default Fund is the fund automatically selected on your donation form or in a batch. This is also the fund selected if another is not designated while using Text-to-Give. For this reason, we typically suggest that your default fund be set up as your church's discretionary fund.
The Default Fund is created when you first set up Giving, and it cannot be closed. However, you can change your Default Fund by contacting our Support Team.
2. Open Funds
In most cases, all other Open Funds should be set up as restricted funds as assigned by your General Ledger. These should reflect the donor's intention of how their gift should be spent.
Reorder Open Funds by dragging-and-dropping. The order on the Funds page will be reflected on the online giving page and the batch processing tool.
Admin Only and Hidden funds will not be listed on the online giving page.
Some funds raise money for a limited time or are only for a certain event. Once that time frame or event is over, remove the fund from the online interface, but keep it open on the administrative side in order to continue receiving checks that may be in the mail.
If you need to keep a fund open but hide it from online giving, you can designate it as Open (Admin only).
If a recurring donation is set up and the selected Fund's visibility is changed to Admin Only, those donations will continue to be processed based on their scheduled frequency. While new recurring donations can be set up by Administrators for Admin Only Funds, they cannot be created by donors from the donor interface.
3. Closed Funds
When donations are no longer accepted for a fund's purpose, it can be closed. Once closed, the fund is hidden from online giving, and if donations are specifically designated to the closed fund, contact the donor to see if they wish to re-designate their donation.
Recurring donations, however, will still continue to go to this closed fund until changed either by the donor or the admin with permission from the donor.
If a fund is no longer needed, close it instead of renaming it. If you do rename a fund, the action is logged to ensure donations aren't being mismanaged or embezzled. If a donation was designated to a specific fund, and there's a need to change or close that fund, contact the donor to get their permission to reassign their donation or refund the donation outright.
Closing a fund is not a permanent action; the fund can be reopened if necessary.
If you receive seasonal donations for a specific fund, once those donations are no longer received, close the fund then reopen it when those donations need to be received again. This keeps the funds list clean and helps the church designate funds in the best way for any season.
When you open and close a fund seasonally, you can easily see data on the fund across the time it was active from the dashboard. Select the date range and view a direct comparison of how this fund performed in each season.
Delete a Fund
Funds can only be deleted if there has never been money donated to them.
Select a fund with $0.00 attributed to it to be given the option to delete.
Click Delete at the bottom of the Edit fund box.